Backyard Wedding or Affordable Barn Wedding at the Heart D Farm in Kissimmee / St. Cloud, Florida

Congratulations on your engagement. Planning a backyard wedding can be an intimate and beautiful way to tie the knot, but it also comes with a variety of costs that need to be considered. While having a wedding at home might seem like a cheaper alternative to a traditional venue, there are still many expenses to factor in and budget for. Before you send out those wedding invitations let us help you decide if you want a Backyard Wedding or Affordable Barn Wedding at the Heart D Farm in Kissimmee / St. Cloud, Florida. Here’s a breakdown of the typical costs involved in a backyard wedding:

South end of the the big barn pavilion is open to the outdoor dance floor under the string lights. The clear barn enclosure twinkles with all the string lights inside and out.

1. Venue Costs

Cost: $0 to $5,000+ If you’re using your own backyard, this might be free, but if you’re renting a space, it could range anywhere from $500 to $5,000, depending on the location, size, and facilities offered.
Wedding packages at the Heart D Farm Wedding Venue begin at $4,995 for 50 guests and $5,995 for 100 guests on a Friday or Saturday.

Outside view of the white big barn pavilion with the moving clear enclosure. The string lights are lit up over the stained barn doors and preparations are being made for a Fall wedding.

2. Permits and Insurance

Cost: $100 to $1,000 Some areas require a permit to host an event like a wedding, especially if you’re having a large guest list or setting up large structures like tents. Additionally, insurance can be a wise investment to cover potential issues, such as bad weather or property damage.
No permits are necessary at the Heart D Farm Wedding & Event Venue.

Outdoor ceremony site with white church pews and white garden chairs set up and awaiting guests. Everyone will over look the open field of the south pasture while the bride and groom stand in front of the traditional wedding arch decorated with dusty blue tulle and flowers.

3. Tents and Equipment Rentals

Cost: $1,000 to $10,000 If you’re planning an outdoor wedding, you might need to rent a tent to protect guests from the sun or rain. You’ll also likely need tables, chairs, linens, lighting, and sound equipment. Prices vary depending on the quality and quantity of rentals.
A the Heart D Farm Wedding & Event Venue our Big Barn Pavilion has 4,172 SF of covered area with a moving clear enclosure system. Our wedding package also INCLUDES four farm tables with cross back chairs and round tables with white garden chairs. We also provide food tables, a sweetheart table and our special whiskey barrels with wood tops for your cake, memory table or gifts. We can easily accommodate around 160 guests.

Outside view of the big barn pavilion with the moving clear enclosure. Guests can be seen inside as the sun sets and the twinkle of the string lights brighten.

4. Catering and Beverages

Cost: $3,000 to $10,000 Catering costs are one of the biggest expenses for any wedding. While having a backyard wedding can give you flexibility, you’ll still need a caterer, food, and drinks. Depending on the type of meal (buffet, plated, food stations, etc.), you could pay anywhere from $20 to $100 per guest. Don’t forget costs for alcohol and bartenders if you’re serving drinks.
We have a Preferred Vendor List that includes several local caterers who can provide you with competitive pricing for food and bar services. If you have another caterer in mind we are happy to discuss the required details for them to work at our venue.

Interior view of the big barn pavilion with moving clear enclosure with the drapes drawn to dim the bright light of the setting sun. The reception area is set up and waiting for 100 guests. It is a beautiful room with an open view of the distant open pasture.

5. Wedding Planner/Coordinator

Cost: $500 to $5,000 Even for a backyard wedding, having someone to help coordinate the details can make your life easier. A full-service wedding planner might be out of budget, but you could hire a day-of coordinator to ensure everything runs smoothly.
We recommend every wedding have a day-of coordinator. Our Preferred Vendors List includes two of the most desired and capable coordinators in our area. They may also assist with decor and placement. You will find their services are priceless on your big day.

Gorgeous table setting on round table with white linen, white center lantern, gold chargers, wild flowers and olive green goblets at table number 7.

6. Flowers and Decorations

Cost: $1,000 to $5,000 You’ll need to decorate the space to create the atmosphere you want. This includes flowers for the ceremony and reception areas, along with other decor items like centerpieces, aisle markers, and lighting. With a backyard setting, you may already have natural beauty to enhance, but there will still be costs for additional flowers and decorations.
You will want to visit our “Something Borrowed” Room and discover all the items we have that are INCLUDED in the wedding package. We have an assortment of chargers, centerpieces wood rounds, lanterns, easels, signs, votives and yes even some greenery and wedding florals. You may want to upgrade your look with our assorted glassware if you choose. There are dozens of possibilities and options to make sure your day is all you want it to be.

Stunning bride gazes into the eyes of her groom. She is stunning in her fitted white gown with long veil blowing horizontally in the breeze. A beautiful setting under the large oak trees.

7. Wedding Photography and Videography

Cost: $2,000 to $7,000 Capturing the special moments of your big day is essential, and having a professional photographer and videographer is a must. Costs vary depending on the hours of coverage, experience, and package details.
Our Preferred Vendors List includes some of the most amazing wedding photographers in the area! And they have all worked at our venue and know all the perfect photo opportunity areas. Keep in mind that a backyard wedding may very well limit your wedding day photos.

Dozens of wedding guests dance under the stars and the string lights on the outdoor dance floor after a wedding ceremony. Lots of fun being had by all.

8. Entertainment and Music

Cost: $500 to $3,000 Whether you choose a DJ, live band, or a simple playlist, music is a big part of any wedding celebration. You may also need to rent audio equipment if you’re hosting your wedding outdoors.
Once again our list of Preferred Vendors includes some of the best DJ services available. A good DJ will keep your day moving and grooving! They can also help you choose your wedding songs playlist.

Groom and groomsmen stand at attention dressed in their finery. The groom is dressed in a dark green suit and all the groomsmen are looking sharp in black suits and dark green ties. Everyone is standing under the giant oaks.

9. Wedding Attire

Cost: $500 to $10,000 Wedding attire costs can vary greatly depending on your personal taste. The bride’s gown could range from a budget-friendly option to a designer gown, while the groom’s attire and accessories may also contribute significantly to the overall cost.
Our preferred day-of coordinators know some of the best Bridal Boutiques to help you find the wedding dresses you are hoping for. They are a valuable resource for all things WEDDING!

A glass lantern with fairy lights adorns a high top cocktail table with a single white rose and special QR code for the guests to upload their photos to the bride and groom.

10. Favors and Gifts

Cost: $200 to $1,500 Small tokens of appreciation for your guests, bridal party gifts, and other thank-you gestures can add up. Wedding favors can be a fun way to personalize your event but will require budgeting.
Our gift to you is a QR code for your big day. We create your own Custom QR Code and place it in a special display on every table so your guests can share all of their photos of your day! This is a wonderful way to celebrate and its INCLUDED!

Tour bus is delivering the wedding party and guests to the Heart D Farm. This aerial photo shows the beauty of the farm with an aerial shot. The white and stained buildings against the green backdrop is stunning!

11. Transportation

Cost: $300 to $2,000 Even though the wedding is at your home, you may still need to provide transportation for the couple, bridal party, and guests. This could involve renting a limo or shuttle service for guests, especially if parking is limited.
We are situated on 30 private acres surrounded by local ranch land. Parking is plentiful and INCLUDED. For events of 100 guests or more we even provide a parking attendant.

Interior of the reception area set for 170 guests to arrive soon. The moving clear enclosure of the big barn pavilion allows for a view of the outdoor ceremony site and the distant open field of the south pasture.

12. Cleaning and Waste Management

Cost: $200 to $2,000 Backyard weddings require extra cleaning before, during, and after the event. You may need to hire a cleaning service and rent extra toilets or sanitation stations if your event exceeds the capacity of your home’s facilities.
Our couples never need worry about taking out the trash. Our wedding venue is clean when you arrive and ready for your vision to come to life! We also provide an air conditioned restroom which is handicap accessible with 3 restroom stations each for the ladies and the gentlemen.

Total Estimated Costs:

Low-End Budget: $10,000 – $15,000
Mid-Range Budget: $15,000 – $30,000
High-End Budget: $30,000+
Why have a backyard wedding when our wedding venue can provide you with so much more and most likely Save You Money $$$ and a lot of work?

Tips for Saving on Your Backyard Wedding:

DIY Elements: Create your own wedding favors, invitations, or decorations to save money.
Off-Peak Dates: Get married on a weekday or during the off-season for potential savings on vendors and services. Our weekday wedding wedding package starts at $4,495 for 50 guests….AND you still have the use of the venue for all those great photos!
Local Vendors: Support local businesses for catering and services. They might be more affordable than big-name companies.

Most everyone wants to use their money wisely. Keep in mind your time also very valuable. While a backyard wedding can certainly reduce costs in some areas, the expenses for a beautiful event can still add up. In comparison a wedding at the Heart D Farm Wedding & Event Venue is More Cost Effective than a DIY wedding. The best part…when the day is done….you are extra happy your backyard is free of all the tents and equipment it takes to host a wedding. For more information and to book a private tour simply contact us. We can’t wait to show you the farm.

Thanks so much for stopping by our blog! We hope you found this information helpful. We’re passionate about using our blog to shine a light on locally owned wedding venues. These venues often bring a higher level of expertise, service, and dedication to your big day. Plus, with less staff turnover than corporate or investor-owned venues, they’re able to provide a more personal touch. As you plan your wedding, we’d love for you to consider a locally owned venue like ours! Check out this wedding venue map to discover amazing locally owned venues across the country. And a big shout out to all the incredible locally owned wedding venues out there!

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